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How it works

How PDF Bates Numbering works

Add PDFs, set up the stamp, pick the pages, check the preview and run the batch. Five steps from loose PDFs to a numbered set, without an internet connection.

5 steps Windows desktop software Files stay on your computer

Before You Start

  • Download and install the free demo. It works the same way as the full version but adds a watermark to the output.
  • No internet connection is needed. Files are processed on your computer.
  • Password-protected PDFs need their password, or you can tell the program to skip them.

Step-by-Step Walkthrough

5 steps from opening the program to the finished output. Click any screenshot to see it full size.

1 Step 1

Add your PDFs

Click Add Files or Add Folder, or drag PDFs onto the window. Tick Skip Encrypted / Password-Protected Files to pass over locked files; a password is only asked for on protected PDFs. Then press Next.

PDF Bates Numbering step 1: add your pdfs
Screenshot of step 1. Click to enlarge.
2 Step 2

Set up the stamp

Choose a prefix and suffix, one of six positions, and the number style (standard, Roman or alphabet). Set where counting starts and the step between numbers.

3 Step 3

Pick pages and extras

Number every page, only odd or even pages, or a page range. You can also add a date, custom text, a signature, a QR code linking to your website, or a confidential note.

4 Step 4

Check the preview

The preview shows the real page with the stamp on it. Drag any element until it sits where you want it, and turn on avoid-existing-text if the footer is busy.

5 Step 5

Run it and collect the files

Choose the processing options, such as overwrite, open folder on completion and a CSV audit log, then press the final button. You can save the settings to reuse next time.

Common Questions

Does it need an internet connection?

No. Files are processed on your computer and never uploaded.

Is there a Mac version?

Not yet. The software runs on Windows, and a macOS version is planned.

What is different in the free demo?

The demo works the same way but puts a watermark on the output. The full version has no watermark and no limits.

I only need to number one PDF. Is there a free option?

Yes. The free online Bates numbering tool numbers a single PDF in your browser.

Try it on your own PDF file

Download the free demo, load your file and check the preview before you buy a license.

Stuck on a step? Email [email protected] or read the installation guide.

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At Service Since 2015
10+ Years Experience
🌍
Trusted by Millions
Worldwide Customers
🔒
SSL Secure
256-bit Encryption
🛡️
McAfee SECURE
Site Security
🛡
DMCA Protection
Protected Content
✔
D-U-N-S Verify
Business Verified
⭐
BBB Verify
Trusted Business